ca.gov

California Department of Food and Agriculture

Pomegranites

Grant Program

fertilizer research and education program

1220 N Street, Sacramento, CA 95814  •  916-900-5022  •  Fax: 916-900-5349  •  frep@cdfa.ca.gov


Each year, FREP solicits suggestions for research, demonstration, and education projects related to the environmentally safe and agronomically sound use and handling of fertilizing materials. The FREP grant program utilizes an annual request for proposals, and all proposals are reviewed by technical and scientific subject matter experts in order to make grant funding decisions. See About FREP for a complete description of the grant process.


blue wedge  Grant Documents (+/-)

blue wedge  Regular Request for Proposals (+/-)

    The FREP grant program utilizes a two-phase annual process. Phase I is the submission and review of concept proposals. After concept proposals are approved, project leaders are invited to Phase II, the submission and review of full proposals.


blue wedge   Special Request for Proposals (+/-)

    The 2016 Special Request for Proposals (RFP) focuses on three topics regarding nutrient management:

    1. The role of biochar in nutrient management of California soil-crop systems
    2. Technical education and outreach for growers and agricultural staff, and
    3. Addressing challenges and barriers to improving management practices.

    The special RFP has a short timeframe, asking straightaway for full proposals. Applicants are invited to submit proposals to FREP by 5 pm on September 1, 2016. Proposals submitted must be in-line with at least one of the identified special priority research areas.


    All proposals will be reviewed by FREP’s Technical Advisory Subcommittee (TASC). Applicants may send inquiries and proposals to FREP@cdfa.ca.gov

blue wedge  Grant Requirements (+/-)

The information provided below is a basic outline of grantee requirements and due dates; please reference the full Grant Procedures Manual for additional information.

REPORT FORMATTING REQUIREMENTS
FREP researchers are to submit all interim, annual, and final project reports in the following format:

  • 12 point Times New Roman font
  • 1" margins
  • Numbered pages
  • Organize report as specified in the Grant Management Procedures Manual, clearly labeling each section by letter and name
  • Keep reports de-personalized. Use organization names instead of personal pronouns or names of individuals
  • Fully spell out all acronyms at their first use in the reports
  • Email Microsoft Word versions of all reports to FREP@cdfa.ca.gov
  • Reports that do not adhere to these formatting requirements will not be accepted.

SUBMISSION OF PROJECT REPORTS AND INVOICES
PROJECT REPORT DUE DATES

Interim reports cover progress made during the first six months of a project, and the six month periods between successive annual reports. One interim report is due each year within 30 days of the end of the covered reporting period for the duration of the grant agreement. Interim reports should not exceed three pages of text, excluding images, charts and tables.

Annual reports cover progress made during the first twelve months of a project and successive annual periods thereafter. One annual report is due within 30 days of the end of the covered reporting period for the duration of the grant agreement.

Final reports cover progress made during the entirety of the project and are due within 30 days of the termination of the grant agreement. Final reports are written in the same format as annual reports but must include data, results, and discussion from all years of the project in order to form a comprehensive and stand-alone document. The final report should cover the entire duration of the grant agreement; a reader should not be required to refer to earlier reports to discern the main activities and findings from the project.

INVOICE DUE DATES
Invoices are due no later than 30 calendar days after the end of the invoice period. Final invoices are due no later than 30 calendar days following the expiration date of the Grant Agreement term or after the project is complete, whichever comes first.

Each grantee will be provided with an abridged Task Budget with a Payment Provision included. The Payment Provision is consistent with each Grant Agreement’s “Exhibit B, Payment Provision, section 1B.”

Invoices submitted before the completion of an interim, annual, or final report will not be paid until the required project report has been received, reviewed and accepted by FREP staff. CDFA cannot reimburse the project leader for work performed before the start date of the grant or for work performed after the expiration date on the grant or extension.

OUTREACH REQUIREMENTS
FREP funded projects must complete at least three outreach activities per year. Some examples of outreach activities include grower field days, workshops, meetings, and trade journal articles. Grantees are required to notify FREP staff of upcoming outreach activities via email at least two weeks prior to the event. FREP staff will use this information to publicize the event via the FREP website, CDFA press release, or other media. Notify FREP staff of upcoming outreach activities by emailing FREP@cdfa.ca.gov.

CONFERENCE PARTICIPATION
Project leaders are required to prepare a brief (three to five page) interpretive summary annually for the duration of the grant agreement. These interpretive summaries are collected and published in the annual FREP Conference Proceedings. Interpretive summaries are typically due in August in order to allow enough time for creation and printing of the Proceedings before the FREP Conference in October. FREP staff will contact grantees in July with specific requirements and deadlines for the interpretive summaries.
In addition to submitting annual interpretive summaries, grantees must present their research at least once at a FREP conference during the course of their project. FREP staff will contact grantees with projects that fit with each year's conference themes.